PROTECTION OF PERSONAL INFORMATION - POPI POLICY AND COMPLIANCE

 

SKILL SHED (PTY) LTD IS COMMITTED TO COMPLIANCE WITH, AND ADHERES TO, THE PROTECTION OF PERSONAL INFORMATION ACT (POPI) SOUTH AFRICA, AND CONFIRM THAT WE COMPLY WITH THIS LEGISLATION.

 

 

This policy and compliance framework establishes measures and standards for the protection and lawful processing of personal information within our organisation and provides principles regarding the right of individuals to privacy and to reasonable safeguarding of their personal information.

 

All employees, subsidiaries, business units, departments and individuals directly associated with us are responsible for adhering to this policy and for reporting any security breaches or incidents.

Any service provider that provides information technology services, including data storage facilities, to our organisation must adhere the requirements of the POPI Act to ensure adequate protection of personal information held by them on our behalf. Written confirmation to this effect must be obtained from relevant service providers.

Policy Principles

Principle 1: Accountability

 We must take reasonable steps to ensure that personal information obtained from candidates is stored safely and securely.

 This includes CV’s, Resumes, References, Qualifications, Integrity Checks and any other personal information that may be obtained for the purpose of candidate representation.

 

Principle 2: Processing limitation

 We will collect personal information directly from candidates.

 Once in our possession we will only process or release candidate information with their consent, except where we are required to do so by law. In the latter case we will always inform the candidate.

 

Principle 3: Specific purpose

 We collect personal information from candidates to enable us to represent them to our clients for the purpose of recruitment.

 

Principle 4: Limitation on further processing

 Personal information may not be processed further in a way that is incompatible with the purpose for which the information was collected initially. We collect personal information for recruitment and it will only be used for that purpose.

 

Principle 5: Information quality

 We are responsible for ensuring that candidate information is complete, up to date and accurate before we use it. This means that it may be necessary to request candidates, from time to time, to update their information and confirm that it is still relevant. If we are unable to reach a candidate for this purpose their information will be deleted from our records.

 

Principle 6: Transparency/openness

 Where personal information is collected from a source other than directly from a candidate (EG Social media, portals) we are responsible for ensuring that the candidate is aware:

o That their information is being collected;

o Who is collecting their information by giving them our details;

o Of the specific reason that you are collecting their information.

 

Principle 7: Security safeguards

 We will ensure technical and organisational measures to secure the integrity of personal information, and guard against the risk of loss, damage or destruction thereof. Personal information must also be protected against any unauthorised or unlawful access or processing. We are committed to ensuring that information is only used for legitimate purposes with candidate consent and only by authorised employees of our agency.

 

Principle 8: Participation of individuals

 Candidates are entitled to know particulars of their personal information held by us, as well as the identity of any authorised employees of our agency that had access thereto. They are also entitled to correct any information held by us.

 

 

For candidates:

By Submitting your information and application you hereby confirm:

1. That you have read and understood our POPI Policy;

2. That you have no objection to us retaining your personal information in our database for future matching;

3. Should suitable opportunities arise we will contact you and request your consent to submit your CV to a specific client for a specific purpose;

4. That the information you have provided to us is true, correct and up to date.

 

If you have any additional questions about Skill Shed (Pty) Ltd.’s collection and storage of data, please contact us at:

 

Milnerton, Cape Town, SA

T: +27 (0)21 300 0266

E: info@skillshed.co.za